HR & People Management
Who works in which unit, with which title and which permissions
Every other module rests on one question: who is this person, which unit do they work in and what may they see? HibritİK HR & People Management keeps the answer in one place. Each employee’s name, e-mail, phone, title, department, employee number, roles and status (active, suspended, left, retired) are found in the people list with search and filters; last sign-in and open task count sit on the same row.
Departments form a tree with parent and child units; the manager relationship is derived from this tree, and processes such as leave approval build their approval chain from it. Access is granted through ready-made role templates (Firm Administrator, Module Administrator, Manager, Employee) or roles you define yourself, and every permission is limited to a scope: own, team, department or firm. New employees set their own password through an e-mail invitation; when someone leaves, their membership is closed and their sessions end. Consultants and contractors assigned to several companies sign in to all of them with one account, while only their home company manages their personal HR records.
- One source of employee data that feeds every module
- Permission changes take effect immediately
- A leaving employee’s access closes at once
- One account for people working in several companies
What problems does it solve?
The problems organizations face most often in this area, and how HibritİK solves each one.
- 1Problem
The employee list is scattered across spreadsheets and e-mails
With HibritİKEach employee’s title, department, employee number, roles and status live in one list, found with search and filters and shown with last sign-in and open task count.
- 2Problem
It is unclear who can see what; permissions are handed out person by person
With HibritİKAccess is granted through roles, and every permission is limited to an own, team, department or firm scope. When a role changes, access changes immediately.
- 3Problem
Accounts of former employees stay open
With HibritİKThe membership is closed with a leaving date and open sessions end; if required, the account is anonymised for data protection.
- 4Problem
Consultants serving several companies need separate accounts
With HibritİKOne e-mail and password signs in to every company, and the app switches between them; each company sees only its own data.
What's in this module?
Employee records, the department tree, roles and permissions, invitations and account lifecycle; one account for people working in several companies.
- 01
Employee records
Name, e-mail, phone, title, department, employee number, roles and status; a searchable, filterable list with last sign-in and open task count.
- 02
Department tree
Units with parent–child relations; manager relationships and approval chains are derived from the tree. Units can be renamed and moved.
- 03
Roles and permissions
Ready-made role templates or custom roles; every permission is granted with an own, team, department or firm scope. Permissions of unlicensed modules have no effect.
- 04
Invitations and account lifecycle
E-mail and bulk invitations, administrator password resets, suspension, leaving date and account anonymisation for data protection.
- 05
Multi-company membership
One account in several companies; the home company manages personal HR records and the profile, the others manage title, department and roles.
- 06
Workspace
Set up affiliated companies as a tree; place your employees in other companies while management stays with you.
- 07
Profile and session security
Profile photo, language and password changes; a list of active sessions and remote sign-out from any device.
- 08
Company settings and licences
Company name, logo, language, time zone and contact details; subscription, user limit and enabled modules on one screen.
Workflow
How the process runs end to end in HibritİK.
- 1Set up the organisationBuild the department tree and, if needed, extend the ready-made role templates with your own roles.
- 2Add employeesCreate the record with title, department, employee number and roles; the employee sets their password through the invitation e-mail.
- 3Keep it currentHandle promotions, unit changes, suspensions and departures on the record; other modules see the change immediately.
Related features
Frequently asked questions
Does this module hold payroll and personnel file data?
No. The module holds employee records, the organisation and permissions. Leave and overtime, performance reviews, trainings, assets and awards live in their own modules (Leave & Overtime, Performance Management, Corporate Services) and link to this record.
Who is the manager and how is it determined?
The manager relationship is derived from the department tree: an employee’s managers are the active employees in the parent unit of their department. Approval processes such as leave build their chain from it.
How does a new employee get a password?
An invitation e-mail is sent when the record is created, and the employee sets their own password from the link. Pending invitations can be re-sent one by one or in bulk, and an administrator can also send a password reset e-mail.
Other modules
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